There may be advantages to this approach to managing your e-mail, contacts, tasks, and calendar, but you know what can happen when you put all your eggs in one basket.
How to Move Outlook Emails to Gmail: 7 Steps (with Pictures)
That's why it makes sense to move copies of your important Outlook files to folders that live outside the Office system. Saving messages and other data to local storage is relatively easy, whether you move them one at a time or in bunches. Note that this is different than backing up or archiving the messages, which I'll also describe. In both versions, navigate to the folder you want to use, choose a file type in the Save as type drop-down menu, and click Save.
Note that in Outlook , the message subject becomes the file name, but in Outlook you have to give the file a name. The two most common formats for e-mail are HTML.
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They'll all be saved as a single text file, and you'll have to give the file a name. Each message in the file begins with the word "From". Back up the Outlook way via archiving.
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You may also want to protect your mail, contacts, tasks, and calendar entries within Outlook by archiving your data. The primary advantage of archiving is that everything is backed up with a single action. The disadvantage is that everything lives in a single file, and the data is accessible only in Outlook. You can ensure that your archive includes everything by checking Include items with "Do Not AutoArchive" checked. You may also want to note the folder Outlook uses to store this and other files by default, because Microsoft does a good job of making the location impossible to guess.
Let Outlook do the archiving for you. I get nervous when programs start doing things behind the scenes, but you might prefer to have Outlook archive a folder automatically. Please note: The day money-back guarantee applies to our hosting plans; it does not apply to most add-on services, such as domains, as mentioned above.
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Powerful Outlook Add-ins
Open Outlook Click Tools. Click Email Accounts. Select Add a new email. Click Next. Fill in the following information: Your Name: The name to display on your email.
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- Outlook 2003 offers many new features, but it will cost you.
Click More Settings. Click Outgoing Server.